Build a Trustworthy Workforce Who can take you to the top

Developing trust within the workforce is always discussed by the top level management in an enterprise.

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SCTL-2017/ADMIN011

Position Name

:

Personal Secretary

Job Code

:

SCTL-2017/ADMIN011

Experience

:

1 – 3 Years

Job Location

:

Bhubaneswar

Job Description

    Roles & Responsibility:
  • Must be able to communicate articulately, clearly and concisely (verbal and written) and know what, when and how to communicate depending on audience and subject matter (sensitivity and timing).
  • Must be able to maintain the highest level of professionalism when speaking with our clients on behalf of the Director/CEO and provide him with any backup on the inquiry whenever possible prior to delivering the message to him.
  • You will redirect inquiries on behalf of Director/CEO to other departments whenever possible and ensure they are followed through to completion.
  • Maintain calendars arrange, coordinate and prioritize complex scheduling of the Director/CEO.
  • Provide telephone coverage answer Director/CEO phones, take accurate messages, know Director/CEOs whereabouts at all times, handle urgent calls with appropriate judgment.
  • Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
  • Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
  • Responsible for handling all travel arrangements of Director/CEO (domestic and International) including hotel accommodations, airline reservations, rental cars, off-site meeting venues.
  • Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials.
  • Prepare various materials when requested, using PowerPoint, Word, and Excel.

Candidate Profile:

  • The candidate must have superb organizational ability.
  • The candidate must have stamina and dedication because at this senior level he/she might be on call day and night, and should be able to travel to different locations at any point of time.
  • The candidate must have the ability to operate independently and collaboratively and have a strong, dynamic working style and collaborator and a team player.
  • The candidate must have the ability to think strategically, see the big picture, recognizing impact of decisions on the operation and company and pay attention to details.

Key Skills:

  • PowerPoint, Word, Travel Arrangements, Secretarial Activities

Requirement Category:

  • Industry: IT-Software/Software Services
  • Functional Area: Secretary / Front Office / Data Entry
  • Role: Secretary/PA

Education Details:

  • UG Qualification: Any UG Qualification
  • PG Qualification: Any PG Qualification
  • PPG Qualification: PPG Qualification Not Required
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